Ever happened that your boss gave you +1 work/assignment and you already have so many tasks on your plate that you cannot carry one more, but you end up accepting that work too?
Always? Most of the time?
So, ever worried about how to say No to your Boss?
It’s ironically strange that in a world that is open about their views and choices we end up being a “‘Yes, Mam!’ ‘Yes, Sir!’ Office boy/girl”.
But how to say No to your Boss, as it is also not an easy task, requires preparation, timing, and the right tone with the right words, without making it offensive. Because we know, rejecting the work of the one who signs your paycheck is a difficult decision.
Yet for sanity’s sake, you should deny the given task, keeping in mind that even though it’s your job to do what the Boss tells you, but sometimes they don’t realize or are aware that you already have too much on your plate to realistically take on one more.
So how to say No to your Boss? Below we have explained the 10 smart steps that should be followed to smartly say ‘No’ to your Boss.
How to say No to your Boss?
1. Take time to decide
Once your Boss will give you the extra task, he/she will wait to know your consent, and usually in that situation we in hurdle say-Yes and then regret managing the overload. In such situations, it will be a smart move to just ask your boss to give you some time to decide and analyze your tasks in the process, and then come up with a proper plan to either say ‘No’ or to say “Yes”.
2. Know your Boss
In certain corporate, there is more than one Boss you are answerable to, in that case, there are possibilities of lack of coordination among them, especially concerning the responsibilities given to you. Therefore, despite answering how to say No to your Boss, you end up questioning whom to say No.
Such situations require clarity and acknowledgement of your simultaneous works to all the Bosses that are linked.
3. Empathize with your Boss’s situation
Being an employee does not make you ignorant about the responsibilities your Boss have when it is about the tasks he/she gave you. You should know that they are accountable for your actions and so should accordingly empathize with his/her situation and work for the goals.
Also, check the fact that we look forward to different ways of answering how to say No to your Boss but possibly even Boss is aware of the ways their employees can say No.
4. Have a valid reason
Do not just go and tell your Boss that you do not want to do something because you have no time for it or you don’t feel like doing it. This is not a smart way of proceeding with how to say No to your Boss steps.
Plan and come with a valid reason. If you are not able to carry any extra load of work, be honest to your boss; if you are going somewhere and in a hurry, explain it to them that you already have other plans and understand the importance of the same so will carry on the work on early basis the next day.
5. Show your gratitude
Providing additional tasks, sometimes simply means that your Boss is having faith in you and your abilities, which in itself deserves some recognition from your side. So, showing your gratitude and thanking your Boss for considering you to take on more work will be a good decision.
6. Right Words at the Right time
Your Boss is the one who is going to write feedbacks for your work, sign paycheques, grant other favours, so it will be a smart move for you to manage your words in such a way that neither of you gets the bad outcomes. Stick to your point and explain your reason/s, do not make them feel that you are wasting their time.
Saying a direct ‘No’ may not work, so try explaining like – “I wish I could do it, but ..” or Thank you for considering me for this task, but I am not sure if I can …. given the other tasks”.
Such ways can trick up your steps of how to say No to your Boss.
7. Take quick action, don’t wait up
Once you analysed that you won’t be able to execute the given task, do not take much time to confront your boss and explain your reasons for the same.
As the task gets delayed, it will only make it harder for your Boss to re-organise the plan and re-assign the same to another person and also to get it done in the actual required time. So, plan and take quick action for the benefits of both.
8. Provide Alternative Solutions
Letting your boss know that you won’t be able to do the assigned task, is not going to get a good response from his/her side. Alternatively, you can suggest another solution in regards to the inconvenience caused to them because of you. This may make their process easier.
Another alternative could be if you can recommend another person to get the task done, and does have some time to do the extra work. This may lead to putting a good impression on your boss that you understand the company’s need and not just your concerns. Sometimes, this results in good relation with the other person too, to whom the task was assigned, as a result of getting recognised for the work.
9. Plan with your Boss
It is considered to be a smart move, if in case of overload of works you go confront your Boss and explain the clashes between works. You can ask your Boss to help you in re-organising your tasks based on their priorities. This way you may show your Boss that you are keen on their suggestion and seek to be as productive as possible.
10. End with a positive response
Ending the conversation with your Boss on a positive note requires getting the language clear and right, do not get personalise with the situation. At the end of the conversation, you can end with the words, “thanking you for understanding”. Stay firm and show gratitude that will be all simple.
And these were all 10 smart steps to be followed to know how to say No to your Boss.
Hoping for a friendly relation with your Boss, even though you are denying to do their task, seems not possible (if possible, your Boss is an angel), but if you stay firm with a legitimate reason yet empathising with the situation, this can work.
Let me know how did this article on how to say No to your Boss, works with you.
Get to know the author – Nikita Sinha
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